Minutes of the SEVENTH Meeting of JASHS’70 BOD January 31, 2025

The 7th Meeting of the BOD was held by messenger video chat on Jan. 31, 2025 from 9:00 am, Philippine time. It was chaired by VP Elena.

AGENDA:

1. Attendance Check
2. Opening Prayer
3. Updates on Funds Collections and Utilization
4. Reunion Program Flow
5. Other Matters

1. Attendance Check

All BODs were present except for Emil who continues to experience technical problems. Sr. Carmelita Perez, MMC, and Ma’am Eliza Flor Umali, our BOD Advisers could not attend.

2. Opening Prayer

Auditor Leticia led the opening prayer.

3. Updates on Funds Collections and Utilization

Treas. Rey, BODs Ariel and Nardo updated the Meeting on funds collections and utilization.

The cash collections could cover the costs of 120 T-shirts and 120 mugs (plus additional of 20 pcs. each for give-aways to overseas batch mates who donated to the reunion but could not come). Batch mate Elaine Castillo-Lababit will prepare the list and submit it.

The tarpaulins ordered by Nardo could also be covered.

The down payment of PHP71,000 to Otel Pampanga may be settled within the first week of February to ensure that we can have the venue re-confirmed for our Feb. 22, 2025 reunion. BODs Ariel is mainly responsible for the Otel Pampanga reservation, and supported by Nardo.

For the live band, Pres. Lita informed the meeting of an increase in their fee, from PHP25,000, to PHP27,000, because of an increase of the rental fee by same amount for the equipment the band will used.

She also reported that in the event that our peso funds could cover all the necessary costs of the reunion including give aways, raffle prizes, etc., then we can use the US$ cash collected to open a US$ account for the alumni. As was the past arrangement, at least 2 signatories (may not necessarily be the same BODs), for the US$ passbook account opening will be arranged.

The current bank account in custody of Treas. Rey has a balance totaling PHP231,118.70 as of the BOD meeting date.

4. Reunion Program Flow

VP Elena proposed to draft the program flow and consolidate the suggestions made by the members.

As there were no other matters discussed, the video meeting ended at 10:30 am.

/etc; itm-w

Minutes of the FIFTH and SIXTH Meetings of JASHS’70 BOD December 12, 2024, and December 27, 2024

The 5th meeting of the BOD was held on Dec. 12, 2024 at VP Elena Tesoro’s place. It was originally a “Thank-you” lunch hosted by Elena, inviting the BOD and a small group of friends. Since there was a quorum of BODs during the gathering, it was decided that a meeting of the BOD be held, to discuss various follow-up matters for the Feb. 22, 2025 reunion, and also the fund raising activities.

VP Elena chaired the meeting. Auditor Letty Mendoza-Cabantug; Independent Auditor Mary Miranda-Custodio, both based overseas, were not present. Pres. Lita was in the Philippines on that day but could not make it to the lunch. The two Advisers to the BOD were unaware of the occasion on-the-spot decision to hold a BOD Meeting.

Several batch mates who were also in the lunch like Elly Espinoza-Larano, Romy Catap, Aurora Lacson-Cabanza, and the wife of Mike Estacio were also welcome to attend as observers and resource persons.

Matters agreed upon during the Dec. 12, 2024 lunch gathering cum BOD meeting were summarized during the next meeting of the BOD.

6th Meeting of the BOD:
As agreed upon during the 4th BOD Meeting, the subsequent messenger video meetings will be held on the last Friday of each month, at the same time.

The 6th meeting of the BOD was held by messenger video chat on Dec. 27, 2024 at 9:00 am Philippine time.
AGENDA:

1. Attendance Check

2. Opening Prayer

3. Summary of Matters Taken Up During the Dec. 12, 2024 Physical Meeting of the BOD

4. Decisions agreed upon related to the Feb. 22, 2025 Reunion

5. Distribution of Assignments During the Reunion

6. Fund Raising

7. Other Matters

1. Attendance Check

All BODs except for Emil Miranda, who had some technical problems connecting to the video chat, were present. The two Advisers to the BOD could not attend.

2. Opening Prayer

Auditor Letty Mnedoza-Cabantug led the Opening Prayer.

3. Summary of Matters Discussed during the Dec. 12, 2024 5th BOD Meeting

• The buffet lunch costing a around PHP950.00/head was chosen as the final menu;

• The BOD pledged PHP5K each as their donation to the Alumni Association to help cover any possible shortage of funds;

• BOD Ned Canlas reported that official receipts were distributed to the BODs present on the Dec. 12 meeting, for their use, during their solicitation activities. Ned also reported that the book of receipts he is using was partially used by the past BOD and will just continue using this, using the next OR number;

• Batch mate Elly was given ORs for her use; Batch mate Aurora may donate in kind instead of cash;

• Donations in cash or in kind will be welcome;

• VP Elena reported that batch mate Roman Santos, who traditionally has been giving bags of rice during our reunions, will be ready again to give some, but may not be in the same quantity as before, because of anticipated poor harvest;

• BOD Emil reconfirmed his intention to donate around 150 kgs. of hotdogs.

4. Decisions agreed upon related to the Feb. 22, 2025 Reunion;

5. Distribution of Assignments During the Reunion

• VP Elena, with the assistance of Independent Auditor Mary will do over-all supervision of the Registration Desk. They will be assisted by the following batch mates:

• Luzviminda dela Cruz-Matubang

• Shierly Navarro-Danganan

• Raquiel Canlas-Manalese

For the Lunch Supervision/Monitoring, we will be assisted by:

• Nenita Capati-Leandicho

• Beth Bondoc (who will be assisted by Elly)

• As was reported during the 4th BOD Meeting, BOD Ariel continues to coordinate with his class mates for various assistance (He was the one who coordinated for assistance from above bath mates);

• Explore possibility of setting up a photo booth (c/o BOD Ned? VP Elena?)

• Include as raffle prizes, health analysis by a professional acu-therapist who will be there to give her service for the whole day. A separate corner will be set up for this. BOD Nardo to be in-charge of arrangements. Pres. Lita has committed to pay her professional fees;

• Hiring of an official photographer who should commit to produce the photos taken in a timely manner, so that Independent Auditor Mary, who will be the main coordinator for the souvenir photo book souvenir project for next reunion, will have ample time to do various preparations.

• Pres. Lita suggested we cull out pertinent information from our JASHS Batch ’70 official website to be included in that photo book;

• BOD Ed Puno will do his utmost best to contact individually our batch mates who may not like to join our reunion, to encourage them to come and join;

• DI’s may be hired, but not mandatory;

• Bingo will be one of the games;

• Anyone of the BODs is welcome to suggest who could act as the main emcee during our program;

• Rev. Fr. Ric Luzung, who officiated the Golden Jubillee mass for our Adviser Sr. Carmelita Perez was suggested by her to be the one to celebrate our 9:00 am mass. Pres. Lita is coordinating with Fr. Ric and and is also seeking the assistance of Sr. Carmelita;

• BOD Nardo is in-charge of the printing of the reunion tarpaulin to be displayed in front of Otel Pampanga, inside the hotel as backdrop for our group photo, and for posting in some strategic areas being plied by jeepneys/other public transportation;

• BOD should help disseminate the reunion details to as many as possible;

• BOD Ariel has already reported in the past about the mugs that he is in charge of ordering as souvenir for each batch mate (and possibly, donors);

• 150 blue and red T-shirts (75 pcs. each) will be printed in 3 sizes – M, L, and XL. Pres. Lita made surveyed 3 potential suppliers/printers and the lowest quotation (PHP250.00 each) came from the supplier of the San Matias Elementary School reunion group. Tuding Bondoc, who is the elementary classmate of Treas. Rey Tayag and Pres. Lita, was requested to assist. Rey and Tuding will coordinate directly;

• BOD Ned announced that the TWAMATS messenger group of batch mates offered to print/donate the T-shirts for the reunion, but the order has already been previously made. The BOD requested Ned to relay to the Twamats group, that we will very much appreciate their assistance and donation in kind (other than the T-shirts), or even in cash;

• BOD Nardo will be mainly in charge of supplying the vehicle to transport the goodies that will be given away to each and every batch mate attending, a day prior to the reunion date, or Feb. 21st to be stored at Otel Pampanga. Other BODs will assist in packing, etc.;

• The projector, the microphones, the band to be used, the laptop required for presentation of power point (e.g., financials); the bingo and raffle paraphernalia, are all confirmed already.

6. Fund Raising
   

Latest funds received from overseas-based batch mates totaled US$1,500. The funds were transferred by Independent Auditor Mary to Pres. Lita’s personal US$ Account at Wells Fargo in the US last Dec. 21, 2024.

It was decided to wait for some time in January, to convert the funds into pesos and transfer them to the official alumni bank account, in the hope of a better US$/PHP rate. If need be, the funds can also be transferred in US$, but directly to a US$ A/C in the Philippines.

BOD Allan and Treas. Rey have already sent in their donations of PHP20K and PHP10K each, respectively.

As to the PHP10K donation, Treas. Rey, who joined from his hospital bed, inquired whether it was not PHP10K that was decided during the Dec. 12, 2024 meeting that was supposed to be committed by each BOD. For this, Pres. Lita said it will be nice if each of the BOD can assist with PHP5K, but should not be compelled to donate PHP10K, as each one is already contributing a lot of their time for the various activities of the alumni association.

7. Other Matters

VP Elena reported that we may expect to receive a written statement from Marcia Canlas-Belvis, former Treasurer of the alumni association who is still in custody of some funds of the association. The information came from batch mate Imelda Maniago Umali, former Auditor of the alumni association.

The presentation of the Financial Statement during the reunion should include whatever report Marcia will submit. It should also be made very simple and easy to understand. A complete detailed F/S can be made available for scrutiny at the registration table.

The meeting ended at 11:00 am.
The next BOD Meeting will be held on the last Friday of January (Jan. 31), 2025, at 9:00 am Philippine time.

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Minutes of the FOURTH MEETING of JASHS’70 BOD,
Nov. 29, 2024

The 4th meeting of the BOD was held by messenger video group chat at 09:00 am Philippine time, on Nov. 29, 2024.

(Note: Before the formal meeting started, the President proudly announced that our VP, Elena C. Tesoro, was honored with the Most Outstanding Kapampangan Award (MOKA) for 2024. Awarding Ceremonies will be held on Dec. 11, 2024).

AGENDA

1. Attendance Check

2. Opening Prayer

3. Final Venue for the Feb. 22, 2025 Reunion

4. Assignments for various planned activities for the Reunion

5. List of Donors and what they have donated/amount donated;

6. Fund Raising

7. Other Matters

1.Attendance Check

All BOD members were present except for Emil, due to technical difficulties (he notified the President he is attending around 10 minutes before the start of he Meeting). The Independent Outside Auditor, Mary, could not attend. Adviser Sr. Carmelita Perez notified she is unable to attend due to an urgent matter. Adviser Ma’am Umali attended but had to leave earlier and requested that she just be updated on what has transpired during the Meeting.

2.Opening Prayer

The newest member of the BOD, Mr. Henedino “Ned” T. Canlas, led the Opening Prayer.

3.Final Venue for the Feb. 22, 2025 Reunion

The Meeting thanked Ariel and Nardo for their various efforts at contacting/coordinating with two (2) possible venues, Alfredo’s Resort and Otel Pampanga.

Final decision:

Otel Pampanga, for reasons of convenience to go to the venue even by Jeepney/other public transportation, was chosen unanimously.

We will open the registration desk from 7:30 am. The mass can be held from 9:00 am to be followed by the reunion activities. Reunion will officially end at 7:00 pm.

Actions to be taken:

1. Ariel to reconfirm with Otel Pampanga that our reunion will be held there. If required to do a deposit, then Ariel will coordinate directly with Treas. Rey, for the latter to arrange the payment. Ed volunteered to give Ariel a ride and go together to Otel Pampanga for further arrangements;

2. Ariel to reconfirm that the hotel can provide a projector and a screen for use on Feb. 22, 2025;

3. The final selection of the menu will be made during the thanksgiving lunch at VP Elena’s place at 12:00 noon on Friday, Dec. 13th, where all BOD are invited plus some other batch mates. Ned will send names of other batch mates (BM) that Elena may consider inviting;

4. Lita will inform BM Rey Angeles and wife Josie, who arranged a 20% discount at Alfredo’s if we use their hall for our reunion, the reason why BOD decided on Otel Pampanga, instead.

4. Assignments for various planned activities for the Reunion

1. BODs Ariel, Nardo and Ned are the main persons in charge of various activities during the Reunion. They will prepare a draft program of activities, suggest some games, decide on who will the emcee/s, coordinate with other BODs, and contact other BMs who will be willing to assist in the registration desk, in the supervision of the buffet lunch, etc.;

2. Per Ariel, the following BMs gave their commitments to assist in the registration desk and supervision of the buffet lunch:

Registration Desk:

• Luzviminda dela Cruz-Matubang;

• Shierly Navarro-Danganan;

• Raquiel Canlas-Manaleses;

Lunch Supervision/Monitoring:

• Nenita Capati Leandicho;

• Beth Bondoc (to be assisted by Elly Espinosa-Larano)

3. Letty to prepare a box where envelopes with cash donations given during registration will be inserted;

4. Lita will provide the notebooks for registration;

5. Nardo volunteered to be the one to make arrangements for the priest who will officiate the mass at the start of the day’s program;

6. Ariel’s proposed give-away, a mug with “I love JASHS 70” and also our website “jashs70batch.com” to be printed on it, was approved. Rey will allocate PHP10K for the purchase of 150 mugs;

7. For the T-shirts, two (2) colors will be printed: red, and blue, with “I love JASHS Batch ‘70” printed on the top left side of the T-shirt with collar. No quotation yet for the cost of each shirt. The T-shirts will be arranged with alternate colors and given as such during registration.

8. Lita will bring bingo paraphernalia and will be donating the prizes for the bingo games;

9. Some simple exercises for seniors will be introduced during some breaks.

10. Lita will confirm with that band whose leader is our BM, that we will contract their services for the reunion. Cost is PHP25K.

11. Letty will prepare the ‘cartolina’ to be posted on the wall of the venue, listing the names of donors with their donations. The amounts of donations will be covered, but covers could be removed by the donors if they want to, as other donors may not want to have their donations revealed. Letty to also include donors for donations in kind, etc.

12. A Financial Report will be prepared by Treas. Rey, and coordinated with Auditor Letty, and Independent Auditor Mary. It should be simple, and easy to understand. The F/S should include an A/R entry (account receivable) in the amount still being held in custody of the former Treasurer, but not mentioning her name. Mention will only be made if there will be questions on who, and details of the A/R entry.

The BOD will discuss further various plans and programs, which were not taken up during the meeting, like the need for an official photographer, etc., during the lunch at Elena’s place on Dec. 13.

(NOTE: Dec. 12 will be the final date of the lunch).

5.List of Donors and what they have donated/amount donated/donations in kind

Letty will be mainly in charge of preparing this (refer to 4. (9), above). She will be coordinating closely with Mary and Rey.

6.Fund Raising

1. On best effort basis, all BODs should assist in fund raising;

2. Best to use our alumni letterhead when soliciting donations. If formal letter is sent, it is preferable to have two (2) signatories. The pro-forma draft solicitation letter can be reworded/reviewed as may be deemed fit;

3. It is left to the discretion of a BOD who to approach, but keeping in mind that we are a non-partisan, informal organization.

4. In the event that some politicians/government officials make an actual donation, we will of course thank them and that will be the time we can invite them to join us for lunch during our reunion. NO promises of giving them chance to speak to the group and let us be very diplomatic in our response. The suggestion made during the meeting is to just say, “We will refer the request to our BOD”;

5. Ariel suggested that we approach the current Vice Mayor of the City of San Fernando. Ed showed interest in assisting Ariel in case an approach will be made;

6. With the information from Ariel, backed up by Nardo that the “Big 5” past donors will be present during a gathering organized by one BM on Dec. 7, the Meeting requested Allan to attend. Elena, Ed, Ariel, Nardo also indicated their availability;

7. Elena volunteered to draft the solicitation letter with the name of each potential donor once available. Just submit to her directly.

   Other Matters

1. Official Receipts (ORs)

Ned informed the meeting that he has in his possession fourteen (14) booklets of OR, turned over through him, by the previous BOD;

2. Ned to indicate on the cover page of each other, the OR numbers;

3. During the lunch on Dec. 13 at Elena’s place, each of the members of the board can be given booklets and sign for them. They can be used to issue receipts to whoever would like to donate. If corporate donor, we just have to explain that the alumni association has been using those ORs in the past, although we are not a formal organization, but are issuing them for record-keeping and audit purposes of the corporate donors. We can also offer acknowledging to the corporate donors, their donations, using our letterhead and signed by at least two (2) BODs.

The Meeting adjourned at 10:30 am, Philippine time.

Minutes of the THIRD MEETING of JASHS’70 BOD,
Oct. 25, 2024

The BOD Meeting was held remotely via messenger group video chat. The meeting started at 9:00 am.

1. Approval of the Agenda

Following Agenda was approved:

1. Attendance Check

2. Feb. 22, 2025, Grand Reunion Preparations

3. Fund-raising Campaign

4. Report of the Treasurer on Funds of the Alumni Asso.

5. Internal Rules for Ayuda for Batch mates who:

• Get sick/hospitalized;

• Hospitalized in ICU;

• Pass away.

6. Other Matters

• Appointment of one BOD viz. Erlen Tayag

7. Closing Prayers

8. Next BOD Meeting

2. Highlights of the Meeting

1. Attendance Check

BOD Adviser Sr. Carmelita Perez was not able to attend due to conflict of schedule. VP Elena is confined at the hospital and could not attend. Some BODs have leave earlier before the conclusion of the meeting.

2. Feb. 22, 2025 Grand Reunion Preparations

BOD Ariel Sawal reported on his initiative to approach Otel Pampanga and Alfredo’s Resort, both in San Fernando, for possible venue for our reunion. He also asked information on accommodation in Alfredo’s for possible use of overseas-based batch mates coming home for the reunion.

Otel Pampanga, where the last reunion was held, confirmed our reservation for Feb. 22, 2025. Basic information:

• The hall will be free of charge if we let Otel do the catering;

• Three choices for the menu/catering package:

  Php950/head;
  Php1,050/head;
  Php1,150/head.
  

Alfredo’s Resort is more beautiful but more expensive:

• Package A:

  Php20,000 for the hall;

  Entrance fee of Php250/person;

  We provide the food.

• Package B:

  Php1,450/head (includes use of the hall, merienda before lunch; snacks after lunch);

  Sound system – Php3,000 – 5,000 will be charged.

Many preparations are needed, and by next BOD Meeting,
assignments will be farmed out on who will be assisting/in-charge of:

• T-shirt design, color, and printing;

• Tarpaulin to announce our reunion;

• Games;

• Prizes; Cash Ayuda

• Live music;

• Information dissemination on the reunion;

• Registration desk and name tags;

• Decoration;

• Priest/Mass;

• Power point;

• Souvenirs for attendees (e.g., mug and photo book);

• Photographer/videographer;

• List of donors;

• Etc.

BOD Decisions:

1. Keep the reservation at Otel Pampanga;

2. Independent Auditor Mary Miranda-Custodio to assist in updating batch mate Rey Angeles and wife Josie regarding the meeting of Ariel with Alfredo’s resort. If Alfredo’s can match Otel’s offer, then of course, Alfredo’s will be a better option;

3. Financial position of the association will be shown, among others, during the reunion, which will include the information about funds yet to be turned over by previous BOD Treasurer;

4. Ariel to canvass cost of mug with group photo and/or our log printed;

5. Mary will help prepare the photo album with current reunion photos and may therefore not be ready for give-away during the reunion. Same for the mugs, with current reunion photo of all attendees. They can be sent to each attendee post facto.

3. Fund-raising Campaign

Follow up was made by the BOD Meeting on the progress of the fund-raising campaign of BOD Ed Puno. While other BODs have also been doing their own fund-raising, Ed is understood to be the BOD with the right connections of various companies and organizations that he can approach for fund raising. Ed requested for a draft letter to be sent to his contacts. President Lita responded that the letter will be ready as soon as Ed submits the list of those he has sounded out/approached, and then we send solicitation letters.

The BOD acknowledged with thanks the cash donations
made by the following overseas-based batch mates as of Oct. 25, 2024:

1. Rosa Figueroa-Epistola, Php55,000.

2. Roxy Manalang*

3. Feliciano Dizon*

4. Mario Pineda*

5. Erasmo Cruz*

6. Alicia Violeta-Vasquez*

7. Rey Torres*

8. Louie Lacson*

9. Rebecca Manaloto*

10. Angel Sicat*

11. Zenaida Ramos*

12. Elaine Castillo-Lababit*

13. Rebecca Medina*

14. Rey Angeles*

*Total donations: US$1,725. We have no permission yet to publish their individual donations. Cash was turned over by Independent Auditor Mary to Pres. Lita, who later on directly credited the peso equivalent of Php98,238.75 to the reunion’s AUB savings account no. 104-11-003240-2 under custody of Treasurer Rey Tayag.

BOD Decisions:

1. Deadline given by the Meeting to BOD Ed for submission of list of potential donors: Nov. 15, 2024;

2. Pres. Lita will immediately help prepare solicitation letters soon after;

3. BOD concurred with the suggestion of Mary that instead of goods/balikbayan boxes to be sent to the Philippines for reunion give-aways, to just monetize the donation/gift. Much easier and more convenient to purchase goods locally;

4. The meeting accepted with thanks, BOD Emil Miranda’s offer and commitment to donate 150 kgs. of food products from Pampanga’s Best.

4. Report of the Treasurer on Funds of the Alumni Asso.

(Please see Report of Treasurer Rey, reviewed by Auditor Letty. List of donors not anymore listed as they are already mentioned in the Minutes – para. (3))

5. Internal Rules – Sick, Hospitalized, Deceased Batch Mates

BOD Decisions:

1. Sick/Hospitalized: Php 3,000. Cash;

2. Hospitalized in ICU: Php 5,000 Cash;

3. Deceased: Php8,200 (Flowers in the name of our alumni asso.: 3K; cash abuloy: 5K; mass card).

6. Other Matters

Pres. Lita nominated Mr. Henedino “Ned” Canlas to be BOD and join the current team, viz. Erlen Tayag, who was then one of the Chairpersons in the Program and Events Committee (together with BODs Ariel and Nardo).

The Board unanimously approved the nomination of Ned.

We look forward to working closely with incoming BOD Ned who has a lot of experience in organizing past reunions and is active in social media, both of which will come handy in his role as part of our team. He will be included in our messenger chat group “Incoming BOD, Advisers,…”.

The official logo will be revised accordingly, to reflect the name of our new BOD Henedino Canlas.

7. Closing Prayers

Letty led the closing prayers and prayers for our sick VP, Elena.

8. Next BOD Meeting

The next virtual BOD meetings will be held through messenger group video chat every last Friday of each month at 9:00 am Philippine time, commencing from Nov. 29, 2024.

The BOD meeting ended at 11:10 am, Philippine time.

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Annex 1

JASHS BATCH ’70 ALUMNI ASSOCIATION

Financial Report

Period Covered: April 27, 2024 – October 25, 2024

CASH IN BANK (INCOME) in PESO

A. Turned-over Cash by outgoing Treasurer Php 64,170.63

B. Cash Donations:

1. Cash (in peso) received by Treasurer RDT from BM Dra. Rosa F. Epistola 55,000.00

2. Cash (in USD 1,725) turned-over to President IMTMW from 13 BMs overse

as 98,238.75

TOTAL DONATIONS>>> Php 217,409.38
LESS: EXPENSES in PESO

A. Processing fee for opening Bank Accounts in AUB, Angeles, Pamp. Branch Php 240.00

B. LBC Charges in mailing Letters 270.00

C. Cost of 2-year JASHS ’70 Alumni Assoc website domain subscription 7,483.18

TOTAL EXPENSES >>> Php 7,993.18

TOTAL CASH IN BANK (INCOME)>>> Php 209,416.2

(Sgd)

Reynaldo D. Tayag

Treasurer

Leticia M. Cabantug

Auditor

Minutes of the SECOND MEETING of JASHS’70 BOD, July 26, 2024

1. Approval of the Agenda

Following Agenda was approved:

(1) Opening Prayers

(2) Attendance Check

(3) Formal Approval of the JASHS ’70 Website, and Official Letterhead

(4) Formal Approval of the Resignation of Erlen Tayag

(5) Turn-over of Funds from Previous BOD

(6) Fund Raising

(7) Projects for Implementation

(8) Next BOD Meeting

(9) Other Matters

2. Highlights of the Meeting

(1) Opening Prayers

Led by Leticia Mendoza-Cabantug.

(2) Attendance Check

All, except Sr. Carmelita Perez, and Edgardo Puno, were able to attend. Sr. Carmelita made a previous notice of her inability to attend due to her various commitments. There was therefore a quorum.

(3) Formal Approval of the JASHS ’70 Website, and Official Letterhead

Approved.

The “Maritess” page of the Website is still under construction/testing. It was agreed that the exchanges there, the chats, the announcements, etc. should all be for clean fun, and no below-the-belt

insults/criticism. Politics and religion should be avoided as much as possible in the exchanges by the alumni.

(4) Formal Approval of the Resignation of Erlen Tayag

Approved.

(5) Turn-over of Funds from Previous BOD

Reynaldo, our Treasurer, reported that PHP64,174.63 are the total funds that have been turned over to our BOD.

No expenses so far.

Isabelita will later charge expenses for the purchase of our website domain name (jashsbatch70), the two-year subscription to the website, and cost of courier (LBC) for sending the hard copy of our letter to former President Danilo Galang, cc. Marcia Canlas-Belvis.

Isabelita reported that Marcia could not attend the Meeting and opted instead, for a face to face meeting. She also informed the BOD that former President Danilo Galang informed her that he will sign the withdrawal slip today (as yesterday was a bank holiday), and turn it over to the BOD.

(Note: While drafting this Minutes, Elena called Isabelita that Danilo and Raquiel Salonga visited her and turned over the signed withdrawal slip).

Emilio and Isabelita will coordinate on who will host the meeting wherein 10-20 max batch mates, including Marcia Canlas-Belvis and Danilo Galang. Marcia will be free to choose who she would like to take to the face to face meeting; same with Danilo. From the BOD, Emilio and Lita will attend, plus whoever is available, not necessary from the BOD. Emilio/Isabelita will report to the BOD what has transpired during the gathering.

(6) Fund Raising

Edgardo was unable to attend and make his report on his fund raising initiatives. Isabelita will follow-up with him.

(7) Projects for Implementation

· Data Base;

On-going, through the Registration page in our website. Ariel is coordinating with the former BOD on the turn-over of the list of attendance during the last grand reunion last Feb. 2023. He will continue to be in-charge of coordinating with the concerned in the previous BOD. Per Ariel, the original copies are in the custody of Danilo Galang. Isabelita will help follow-up with Danilo.

· Sorting of the data base into dates of birth; residence; etc. This will help BOD greet those having birthdays in the same month, for example. Each BOD will be assigned to take care of the monthly birthday greetings. We can also prioritize those living in areas affected by calamities for assistance (ayuda, in kind, preferable) from the data base.

· Photo Album;

Maria Theresa (Mary) is mainly in charge. Once the “Maritess” page is finalized and is working properly already, we will encourage all ka-batch to submit photos they have and other memorabilia during our high school days, for compilation later. Mary and Lita will check printing costs in the US and in the Phil. and compare notes. The photo album will be our give-away souvenir to all those attending the reunion, hopefully for free (depending if we have enough budget; otherwise, at cost).

· Giving of fruit basket to classmates who are hospitalized;

Elena will be mainly in charge of this. She will try to see if max of PHP500 fruit basket is good enough.

· Grand Reunion, Last Saturday of Feb. 2025

Theme will be Barrio Fiesta. Come as you are – best if in the fashion during the 1960’s.

More details about possible venue, the theme, the things to do, will be reported during the next BOD meeting.

Ariel and Nardo are mainly in-charge, but everyone in the BOD will do his/her share to make our reunion a most memorable one.

· Others – If any, to be reported during the next BOD meeting.

(8) Next BOD Meeting

Last Friday of October (Oct. 25), 2024, at 9:00 am. We will conduct it virtually through Messenger. Meeting invitation will be initiated by Isabelita.

(9) Other Matters

· Mary will coordinate with overseas-based ka-batch for possible donations of balikbayan boxes with 200 same items if possible/practicable, but any goods on sale and which can then be included in the Balikbayan box will be appreciated. The boxes will be mailed for inventory and safekeeping to:

Eleana C. Tesoro

AK Building, Mercury corner Venus St.

San Fernando Subd., City of San Fernando

Pampanga, Philippines

(Contact tel.: +63 967 195 7303)

Mary to coordinate with Elaine Castillo-Lababit or whoever can volunteer from among our overseas-based classmates to encourage them to attend and donate in kind and/or cash for a successful and memorable reunion.

The meeting adjourned at 10:15 am.

Prepared by the Secretariat (Elena and Isabelita)

P.S.

Edgardo Puno called our Incoming Board Messenger group after our meeting and explained that he had to take care of his wife who was not feeling well, thus, he could not attend. We informed him to just wait for the Minutes of our Meeting so he can be updated on what transpired.

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Minutes of the Meeting of the Board of Directors,
April 27, 2024

The first meeting of the incoming Board of Directors (BOD) was held on April 27, 2024, from 9:40 am – 12:10 pm at AK Bldg., Mercury corner Venus Street, San Fernando, Pampanga.

The following meeting Agenda was approved.
Agenda:

1. Attendance Check

2. Approval of the Agenda

3. Opening Prayer

4. Oath taking of the Incoming President, and the Incoming BOD

5. Approval of the JASHS Batch 1970 Alumni Association`s Internal Rules and Guidelines

6. Nomination and Approval of Various Positions, Committee Chairpersons, Members of Various Committees

7. Official Logo of JASHS Batch ’70 Alumni Association

8. Official Website of JASHS Batch 1970 Alumni Association

9. Turn-over of Financial Statements/Records and Funds from the Concerned Officers of the Outgoing BOD

10. Opening of Bank Account by Incoming Board

11. Date and Venue of JASHS Batch 1970 Alumni Association`s 2025 Grand Reunion

12. Other Matters

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Attendance Check

All were present except Mrs. Elita Flor Umali who had notified in advance of her previous church-related commitment.

Approval of the Agenda

Approved, as in the above.

Opening Prayer

BOD Adviser Sr. Carmelita Perez, MMS, suggested holding an opening prayer before every start of a BOD. This was unanimously adopted by the Board and was immediately implemented.

Oath taking of the Incoming President, and the Incoming BOD

Guided by the thoughts of BOD Adviser Mrs. Elita Flor Umali, and following precedent, Outgoing President, Danilo Galang, swore-in the Incoming President, Isabelita Manalastas-Watanabe; the newly-sworn-in President, with the presence of the outgoing Auditor Raquiel Salonga and all the present BODs and those who attended virtually via zoom..

The actual copy of the Oath conducted by outgoing Pres. Danilo Galang is attached as Annex 1*.
The pro-forma oath for the Board of Directors conducted by Pres. Lita is attached as Annex 2*.

Approval of the JASHS Batch 1970 Alumni Association`s Internal Rules and Guidelines
For information purposes, an Introduction was included prior to the provisions of the Internal Rules and Guidelines for review, approval and adoption of the incoming BOD. For purposes of expediency, and in the absence of past formal Rules and Guidelines to guide the actions of the incoming and succeeding incoming BOD, the current BOD approved the Internal Rules and Guidelines for the Association. See Annex 3, attached*.

The BOD is not closing its door to the possible drafting and future adoption of a Constitution and Bylaws of the Association. Some opinions were, however, expressed, that this may better serve an alumni association for the whole JASHS/Pampanga High School alumni.

Meantime, the current Rules and Guidelines as approved will serve as the guide of the current BOD.

Nomination and Approval of Various Positions, Committee Chairpersons, Members of Various Committees

President : Isabelita Manalastas-Watanabe
Vice President : Elena C. Tesoro
Secretary : Elena C. Tesoro; Isabelita Manalastas-Watanabe
Treasurer : Reynaldo Tayag
Auditor : Leticia Mendoza-Cabantug
Public Relations Officer : Jalandoni Sanchez
Ways and Means Committee Chairman : Edgardo Puno
Vice Chairman : Emilio S. Miranda
Membership Committee Chairman : Maria Miranda-Custodio
Vice Chairpersons : Nardo T. Pineda; Ariel O. Sawal
Program and Events Committee Chairpersons : Erlen Tayag; Ariel O. Sawal; Nardo T. Pineda
Outside (Independent) Auditor : Maria Theresa Miranda-Custodio
Advisers : Sr. Carmelita Perez, MMS
Mrs. Elita Flor Umali

Official Logo of JASHS Batch ’70 Alumni Association
(See Annex 4)*

Official Website of JASHS Batch 1970 Alumni Association
jashs70batch.com

The website is still under construction, but basic materials are already ready. The President will mainly be in-charge of its development.

The Secretary inquired if the site will have a page where members can comment, make suggestions, actively participate. The answer is in the affirmative.
It will also have a page where alumni of JASHS Class ’70 will be able to submit their personal information, if they wish to be included in the data base the that the BOD/Membership Committee plans to come up with.
The website is for public consumption. The President will mainly be in-charge.

Turn-over of Financial Statements/Records and Funds from the Concerned Officers of the Outgoing BOD
Major Amado Bais, Treasurer of the Outgoing BOD briefed the Incoming Board on the financial reports the past BOD signed by the pertinent officers and submitted to the current Treasurer, Reynaldo Tayag. Cash turned over to the current Treasurer amounted to PHP 64,170.63. The cancelled Sterling Bank passbook was also turned-over. There were three (3) signatories – Past President Danilo Galang, Past Treasurer Major Amado Bais, and Past Auditor Raquiel Salonga.

Opening of Bank Account by Incoming Board
The President recommended opening of a new A/C at Asia United Bank (AUB) because it has facility of on-line banking, where deposits/withdrawals can be accessed by the account holders. The President also informed the meeting that she has very good relationship with the Chairman of the Bank, and this will come handy if some special accommodations may be needed in the future. AUB also immediately sends text messages/SMS once a movement to the account is made – when the deposit/withdrawal was made, how much, etc.

Being a Saturday, no bank transactions could be made soon after the BOD meeting. The cash were turned over to the President for safe keeping.

(Update: A savings A/C and a checking A/C was opened on the first banking day after the meeting, in the morning of April 29, at AUB Angeles Branch, with three signatories – the President, the Treasurer, and the Chairman of the Ways and Means Committee. All records/pertinent documents are in the custody of the Treasurer. AUB does not allow “AND” accounts, only “OR” accounts. For the Savings A/C, any one of the three (3) signatories can make deposits/withdrawals using the bankbook issued by the bank. For the checking A/C, two of three of the signatories will be required. No ATM card will be issued, so that incoming/outgoing funds can be properly monitored by updating the bankbook.

Date and Venue of JASHS Batch 1970 Alumni Association`s 2025 Grand Reunion
Feb. 22, 2025 (Last Saturday of Feb. 2025). Venue is yet to be decided.

Other Matters
Funds still under custodianship of the old Board:
There was informal Q&A regarding other funds still deposited in a bank under the name of former President Danilo Galang and Ms. Marcia Canlas-Belvis. The incoming Board wanted to find out how the funds (more than a hundred thousand pesos worth?) can be turned over, for the use of the general membership.

Lunch was served.
Home-cooked food, courtesy of the VP and the Pres., was served to those who attended in person.

Next Meeting of the BOD:
Last Friday of July (July 26, 2024), at 09:30 am. Venue to be decided later.

The Meeting was adjourned at 12:30 pm.

*Not anymore attached herewith. Annexes 1-4 can be found in our official website: jashs70batch.com